The Official Report is a written record of public meetings of the Parliament and committees.
The Official Report search offers lots of different ways to find the information you’re looking for. The search is used as a professional tool by researchers and third-party organisations. It is also used by members of the public who may have less parliamentary awareness. This means it needs to provide the ability to run complex searches, and the ability to browse reports or perform a simple keyword search.
The web version of the Official Report has three different views:
Depending on the kind of search you want to do, one of these views will be the best option. The default view is to show the report for each meeting of Parliament or a committee. For a simple keyword search, the results will be shown by item of business.
When you choose to search by a particular MSP, the results returned will show each spoken contribution in Parliament or a committee, ordered by date with the most recent contributions first. This will usually return a lot of results, but you can refine your search by keyword, date and/or by meeting (committee or Chamber business).
We’ve chosen to display the entirety of each MSP’s contribution in the search results. This is intended to reduce the number of times that users need to click into an actual report to get the information that they’re looking for, but in some cases it can lead to very short contributions (“Yes.”) or very long ones (Ministerial statements, for example.) We’ll keep this under review and get feedback from users on whether this approach best meets their needs.
There are two types of keyword search:
If you select an MSP’s name from the dropdown menu, and add a phrase in quotation marks to the keyword field, then the search will return only examples of when the MSP said those exact words. You can further refine this search by adding a date range or selecting a particular committee or Meeting of the Parliament.
It’s also possible to run basic Boolean searches. For example:
There are two ways of searching by date.
You can either use the Start date and End date options to run a search across a particular date range. For example, you may know that a particular subject was discussed at some point in the last few weeks and choose a date range to reflect that.
Alternatively, you can use one of the pre-defined date ranges under “Select a time period”. These are:
If you search by an individual session, the list of MSPs and committees will automatically update to show only the MSPs and committees which were current during that session. For example, if you select Session 1 you will be show a list of MSPs and committees from Session 1.
If you add a custom date range which crosses more than one session of Parliament, the lists of MSPs and committees will update to show the information that was current at that time.
All Official Reports of meetings in the Debating Chamber of the Scottish Parliament.
All Official Reports of public meetings of committees.
Displaying 238 contributions
Standards, Procedures and Public Appointments Committee
Meeting date: 5 September 2024
Jamie Hepburn
One of the things that we were asked to do, which we will be doing, is to bring forward an amendment to make it clear that pilots can focus on registration issues. I know that there is interest in that area. I have spoken to the Electoral Reform Society about that. It is keen on there being a pilot, although it would not necessarily have to be the Government that ran it. I am wide open to considering that. I do not know whether such evidence has been given directly to the committee, but some electoral registration officers have expressed concerns about the quality of the data, depending on the source that it is drawn down from, such as whether it is still current and up to date.
There are issues around registration that might lend themselves to being looked at in a pilot. As a Government, we have not said that there definitely should be a pilot on automatic registration, but we want to make it clear that that is something that could be piloted.
Standards, Procedures and Public Appointments Committee
Meeting date: 5 September 2024
Jamie Hepburn
That is a reasonable point. I suppose that there is a certain tension—or a balance to be struck—between saying, “Well, we want to see if this works, so we have to pilot it in a certain area” and the fact that we would be adding a feature or a facet to electoral registration in only one or more areas, not across the entire country. That would have to be considered as part of any pilot.
Standards, Procedures and Public Appointments Committee
Meeting date: 5 September 2024
Jamie Hepburn
That is largely with the members—it starts with them. I am happy to hear what people think. I am torn between two options—actually, I am not torn because, instinctively, I quite like the overnight count. I do not know what others round the table think, but I am willing to bet that they also like the overnight count. However, we have heard that there might be practical considerations in that regard, and we have to take those seriously and consider them. That also needs to be balanced against the practical experience that, as far as I can see, there have not been significant difficulties with overnight counts thus far. The perspective is being articulated that it might be more appropriate to do the rest of the count the next day, so we have to consider that, but I need to be persuaded of its merits. I am keen to hear what other members think.
Standards, Procedures and Public Appointments Committee
Meeting date: 5 September 2024
Jamie Hepburn
At this stage, no, convener, but I am very grateful for the opportunity to speak with you about the matter. As much as I am giving my perspective, I am genuinely interested in other people’s perspectives as well.
Standards, Procedures and Public Appointments Committee
Meeting date: 5 September 2024
Jamie Hepburn
No, but I will be happy to write to the committee on that.
Standards, Procedures and Public Appointments Committee
Meeting date: 5 September 2024
Jamie Hepburn
I can understand that, on the face of it, it might seem to be concerning that we are no longer prescribing that the tactile device that has been deployed should still be deployed. I am using those words because what has been prescribed is the utilisation of one type of device and, frankly, it has probably been overtaken by new developments that might be a little better. If one takes the issue at face value, one might well ask, “Why are you removing what has already been prescribed, given that it is there to assist people?”, but we want to ensure that there is a wide range of more appropriate support, and I am happy to talk through what is being done just now.
For example, the Electoral Management Board for Scotland’s accessibility sub-group, which includes representatives of councils, the Electoral Commission and the Scottish Government, is looking at a range of issues. One involves enhancing the existing polling place finder app, which is provided by a charity called Democracy Club. The app is available for anyone to use to find where their polling place is, but we think that it is particularly helpful for those with sight loss, and we are looking to see whether we can enhance the app, with trials of that expected to start shortly.
A tactile ballot paper overlay is also being developed—that is probably the most relevant development in relation to the existing tactile voting device. In a nutshell, the difference is that the overlay that is being designed works with specific ballot papers. It is designed around the size of the actual ballot papers that people will use, whereas the current tactile voting device is not quite the same. It has to be affixed by a person in the polling station and it does not necessarily match the exact size of each ballot paper. You can see why that change might lend itself to being an improvement.
Work is also being done to look at greater audio support through automated telephone lines. Those were piloted successfully during the Northern Ireland Assembly elections in 2022 and were rolled out for local elections in Northern Ireland last year. A voter can phone a helpline to get information on how to cast a vote and details on who is standing. Anecdotal evidence shows that that service was not taken up in huge numbers but that those who used it found it very helpful. That was not an expensive innovation—the cost of setting it up was about £10,000. The Electoral Management Board sub-group is in the process of setting up a similar trial in Scotland.
We are also looking at digital polling cards, which we think could be helpful and could benefit certain groups of people by enabling them to get their polling card in a digital format.
I hope that that gives reassurance that we are not seeking to reduce the quality of support that is available to people and that, actually, we are looking to enhance it.
Standards, Procedures and Public Appointments Committee
Meeting date: 5 September 2024
Jamie Hepburn
I am happy to speak about that a little just now—
Standards, Procedures and Public Appointments Committee
Meeting date: 5 September 2024
Jamie Hepburn
To be perfectly candid with you, convener, I am just operating on an open-door basis. Let me place on the record now that if any member of the Scottish Parliament wants to speak to me about any element of the bill, I am happy to speak with them. If it is felt that it might be useful to have some other form of consultation, I am happy to consider that, although it is not our usual approach. You rightly make the point—I share the perspective—that this is Parliament’s bill.
Standards, Procedures and Public Appointments Committee
Meeting date: 5 September 2024
Jamie Hepburn
I am being reminded with a discreet note from Iain Hockenhull—well, it is not that discreet, because I am about to say it—that the Scottish Parliament political parties panel has also been contacted, so that is another way that we have engaged in order to get views.
Standards, Procedures and Public Appointments Committee
Meeting date: 5 September 2024
Jamie Hepburn
I await a reply.