Some of the language used in privacy notices can be specialised. The Information Commissioner's website provides a useful introduction to key terms and concepts.
Personal data will be processed for the purposes of compiling a book of condolence at the Scottish Parliament and, for people unable to attend the parliament in person, an online book of condolence.
Normal category data – data including your name and your message of condolence.
Depending on the information you choose to provide this may result in the processing of special category data such as information about race or ethnic origin and political views and opinions.
Special category data – data as defined by the UK General Data Protection Regulation. Special category data applies to personal data revealing:
The information is provided by individuals contributing to the book of condolence and the online book of condolence.
Data protection law states that we must have a legal basis for handling your personal data.
For the processing of personal data in relation to contributions to the book of condolence, the legal basis for the processing of personal data is that it is carried out in the legitimate interest of the SPCB. The legitimate interest is the engagement with the public and facilitating members of the public to contribute to the book of condolence to mark the life of Alex Salmond (Article 6(1)(f) UK GDPR).
For special category personal data, the special condition for processing will be explicit consent (Article 9(2)(a) UK GDPR) as long as you tick the box to indicate that you are content for your name to be shared with Alex Salmond’s family. If you do not tick this box, your contribution will be shared anonymously.
Following completion of the book of condolence and the online book of condolence the book and messages received online will be shared with the family of Alex Salmond.
Messages of condolence issued via the online book will be reviewed when the book closes, to ensure they are in line with the purposes set out above. Any contributions that include inappropriate wording will be removed. Messages that are in scope will be sent to Alex Salmond’s family, following which all messages will be removed from our systems.
Data protection law sets out the rights which individuals have in relation to personal data held about them by data controllers. Applicable rights are listed below, although whether you will be able to exercise data subject rights in a particular case may depend on the purpose for which the data controller is processing the data and the legal basis upon which the processing takes place.
The following rights may apply:
You have the right to request a copy of the personal information about you that we hold (please note that the SPCB will no longer hold information in the book of condolences once this has been shared with the family). For further information, have a look at our page on Making a Subject Access Request.
We want to make sure that your personal information is accurate, complete, and up-to-date and you may ask us to correct any personal information about you that you believe does not meet these standards.
Where we use your personal information to perform tasks carried out in the public interest then, if you ask us to, we will stop using that personal information unless there are overriding legitimate grounds to continue.
In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information about you that we hold or assessing the validity of any objection you have made to our use of your information. Where this right is validly exercised, we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.
Please contact us in any of the ways set out in the contact information and further advice sections below if you wish to exercise any of these rights.
In line with the principles underlying the National Guidance for Child Protection in Scotland (2014), published by the Scottish Government, our staff may report a concern to the relevant authorities if they come across an issue in the course of their work which causes them to think that a child may be at risk of abuse or harm.
We keep this privacy statement under regular review and will place any updates on this website. Paper copies of the privacy statement may also be obtained using the contact information below.
This privacy statement was last updated on 16 October 2024.
We seek to resolve directly all complaints about how we handle personal information but you also have the right to lodge a complaint with the Information Commissioner's Office online at: https://ico.org.uk/make-a-complaint.
Or by phone at: 0303 123 1113
If you have any further questions about the way in which we process personal data, or about how to exercise your rights, please contact the Head of Information Governance and Data Protection Officer at:
The Scottish Parliament
Edinburgh
EH99 1SP
Telephone: 0131 348 6913
(Calls are welcome through the Text Relay service or in British Sign Language through Contact Scotland BSL.)
Email: dataprotection@parliament.scot
Please contact us if you require information in another language or format